Post Purchase Invoice¶

There is a menu option called ‘Post Purchase Invoices’.
This opens a form that has similar functionality as Financials > Post Invoices, except it will be posting purchase invoices instead of sales invoices.

The form displays a list of purchase invoices that have not yet been posted.
The fields displayed are ‘Purchase Invoice No’, ‘Supplier’, ‘Purchase Invoice Date’, ‘GRN’, ‘Net Amount’, ‘VAT’, ‘Total’. There is also a column choice for ‘Purchase Invoice Sequence No’.

There is a filter for start and end date at the top of the form, and then a button for ‘Post Invoices’.
It will only post the invoices for filtered records (all records if no filter is set).

Once the purchase invoice(s) have been posted, they disappear from this form and show in the ‘Purchase Archive Order Enquiry’ form.

When a purchase invoice is created (either individually in Purchase Order Enquiry > Update or in Purchase Order Stock Enquiry > Batch Invoice > Create Batch Invoice), and if ‘Purchase Invoice Number’ is switched on in Parameters, the ‘PI Sequence Number’ is filled with the next ‘Purchase Invoice Number’.
When the invoice is being created a window now appears saying ‘Purchase Invoice Sequence Number is 123456 (or whatever the number is)’.

This form now also display purchase invoices that have been created in ‘Purchase Order Enquiry > Update’ and also ‘Purchase Order Stock Enquiry > Batch Invoice > Create Batch Invoice’.
They are held in a separate tab